EffortPlan

Local-first desktop planner

Plan real work by real capacity.

See your tasks, meetings, flagged emails, and manual work in one place. Effort Plan helps you decide what can realistically fit today.

Download for Mac See how it works
  • No account to start
  • Keeps source apps unchanged
  • Free for everyone
  • Mac and Windows
Effort Plan interface showing task inbox, capacity, and planned day columns
Latest version 0.2.20
Mac download Ready
Windows download Ready
Product status Available

How it helps

Turn a busy list into a realistic day.

Effort Plan is for deciding what to work on today, not just collecting another long list.

Collect your work

Bring tasks, meetings, flagged emails, and manually added work into one planning view.

Add effort

Give each task a simple time estimate so the day is based on real hours, not hope.

Plan today

Place work on the calendar day and keep meetings from hiding the hours you already committed.

Remember later

Keep short notes on what you did, so timesheets and follow-ups are easier to reconstruct.

Daily planning

Stop overloading the day before it starts.

  • Set your available hours Tell Effort Plan how much work can fit in a normal day.
  • Respect meetings Meetings reduce the time left for task work.
  • Split large tasks Plan part of a task today and leave the rest for another day.
  • Move safely Export and import your planner data when changing computers.
Task allocation detail with planned hours and work done notes

Work sources

Bring in the work you already track.

Start with manual tasks, then connect the sources you use. Imports are read-only, so Effort Plan does not change your original work items.

Local source help

Add integration

Choose a provider template.

Azure DevOps

Import assigned work items with effort from your configured field.

Project management
1 connected Add new

Local Calendar

Use meetings already synced into Apple Calendar on this Mac. No organization approval needed.

Calendar
1 connected Add new

Local Outlook Mail

Import flagged emails from the Microsoft Outlook app on this Mac. No organization approval needed.

Email
0 connected Add new

Local Tasks

Use task lists already synced into Apple Reminders on this Mac.

Tasks
1 connected Add new

Gmail

Import Gmail messages from a saved search, such as starred or important mail.

Email
1 connected Add new

Google Calendar

Import fixed-time Google Calendar events into daily capacity.

Calendar
1 connected Add new

Jira

Sign in with Atlassian and import Jira Cloud issues read-only.

Project management
1 connected Add new

Other sources

Direct Microsoft cloud options can be useful, but work accounts may need organization approval.

Microsoft Calendar

Sign in with Microsoft. Work accounts may need organization approval.

Calendar
0 connected Add new

Microsoft To Do

Sign in with Microsoft to import To Do tasks and flagged emails. Work accounts may need approval.

Tasks
0 connected Add new
Effort Plan integrations settings preview

Private by default

Your plan stays on your computer unless you choose sync.

  • Local first Your planner records are stored on your computer by default.
  • Read-only imports Effort Plan does not change your original task, calendar, email, or project system.
  • No required login Start planning without creating an Effort Plan account.
  • Free cloud sync Sign in for cloud backup, restore, and access across devices at no cost.
Read privacy notes Setup support

Free

Free planning and free cloud sync.

No account is required for local planning. Sign in whenever you want cloud backup, restore, and access across devices. There are no paid plans.

Always included

Local planning

Free

Local desktop planner, local storage on this computer, manual tasks, read-only imports, export, and import.

Sign in to use

Cloud sync

Included

Cloud backup, restore, and multi-device sync are free for every signed-in account.

On the go

iPhone access

Included

Use the same free account to plan and sync from iPhone without a subscription.

No checkout, promo code, or subscription is required.

Downloads

Choose your computer and start planning.

Download the app, open it, and start planning locally for free. No account is required.

Open downloads
Recommended for Mac

Mac

For Macs with Apple silicon, including M1, M2, M3, and newer chips.

Download for Mac

Release logs

See what changed in each version.

Release notes are written in product language so you can understand what is ready, what changed, and what is still limited.

View all release logs

Version 0.2.20

Released August 26, 2026 with report templates and custom report identity.

Latest
  • Choose the Default planning report or the LABC timesheet when exporting a PDF.
  • Add an optional logo, consultant name, and client or organization name to reports.
  • Export the currently filtered web report as a print-ready PDF.

FAQ

Questions before you install.

Effort Plan stores planner records in a local database on your computer by default. Sign in for free cloud backup, restore, and multi-device sync.